The terms on which Cohira Clinical Research provides its services. Please read them before engaging us.
Last updated: 1 January 2026
Template notice. This document is a starting template and not legal advice. Before publishing it or relying on it, have it reviewed and adapted by a qualified lawyer in your operating jurisdiction. Items in [square brackets] must be completed with your registered details.
These Terms & Conditions ("Terms") govern the provision of services by Cohira Clinical Research ("Cohira", "we", "us"), a business registered in [the United Arab Emirates] under [legal entity name / commercial licence number], to you, the client ("you", "the Client"). By accepting a quotation, paying a deposit, or instructing us to begin work, you agree to these Terms together with the written proposal for your project. Where a signed proposal or statement of work conflicts with these Terms, the signed proposal prevails for that engagement.
We provide the Services described in your Proposal, exercising reasonable skill, care, and prevailing professional standards. The Proposal defines the exact scope. Work outside that scope, including additional analyses, extra revision rounds, new outcomes, or a change of target journal, is treated as a variation and may be subject to additional fees agreed in writing before it is carried out.
Fees are quoted and payable in US dollars (USD). Published prices apply to work of standard scope; complex, large-scale, or urgent work is quoted individually. A quotation is valid for [30] days unless stated otherwise. Prices exclude any bank transfer charges, currency-conversion costs, journal article-processing charges (APCs), database-access fees, or taxes, which are your responsibility unless the Proposal states otherwise.
Because our work is bespoke and time-based, the deposit and any completed milestones are non-refundable. If you cancel an engagement in progress, you remain liable for all work performed and committed up to the cancellation date, and we will hand over the work completed to that point. We may cancel an engagement for non-payment, breach of these Terms, or if continuing would require us to act contrary to research-integrity or ethical standards (see clause 7).
Our work is bound by international research-integrity standards. In particular:
You warrant that:
Except where you have purchased the optional Acceptance Guarantee under section 10.2, we do not and cannot guarantee that a manuscript will be accepted, that a study will reach a particular journal, or any specific result, citation, grade, or grant outcome. Editorial and peer-review decisions are made by third parties outside our control. We commit to rigorous, honest, defensible work and to positioning it for the best realistic outcome, not to a guaranteed result. The Acceptance Guarantee is a commitment to continue working and a defined refund if acceptance is not reached; it is not a promise of any particular journal or timeline, and it never involves conduct contrary to section 7.
Each Proposal states the number of revision rounds included. Reasonable revisions within the agreed scope are included; further rounds, or revisions arising from new data or a changed brief, are charged as a variation. Deliverables are deemed accepted if you raise no written concerns within [7] days of delivery, or on first use, submission, or publication.
On From Idea to Publication Support packages you may purchase an Acceptance Guarantee for an additional fee stated in the quotation, payable [together with the deposit]. The Guarantee applies only where we confirm in writing, after our feasibility assessment, that the study is guarantee-eligible, and only under a separately signed Acceptance Guarantee Agreement that records the journal shortlist, the guarantee period, and the refund terms.
Under the Guarantee we will continue to revise, respond to reviewers, and resubmit the manuscript, at no further charge and without a cap on revision rounds, to journals on the agreed shortlist (Web of Science-indexed journals of the agreed tier) until the manuscript receives an acceptance decision. If no acceptance decision is obtained within [12] months of the first submission, we will refund [the Acceptance Guarantee premium] [or: [ ]% of the total fee paid] within [30] days.
The Guarantee is conditional on: (a) your timely cooperation, including responding to drafts and reviewer requests within [10] days and approving submission to each shortlisted journal in turn; (b) the data, ethics approvals, and authorship information you supply being accurate, complete, and unchanged; (c) the manuscript not being withdrawn, materially altered, or submitted elsewhere by you without our written agreement; and (d) payment of the package fee and premium when due. Journal fees (APCs) remain payable by you. The Guarantee does not promise a specific journal, impact factor, quartile, or timeline, and nothing in it overrides section 7 (Authorship & research integrity).
Each party will keep the other's confidential information private and use it only for the engagement. We will not disclose your unpublished data, research questions, or documents to third parties except as needed to deliver the Services or as required by law. We are happy to sign a separate non-disclosure agreement on request. This clause survives the end of the engagement.
On receipt of full payment, the intellectual property in the Deliverables produced specifically for you transfers to you, and you may use, submit, and publish them as your own work, subject to the authorship principles in clause 7. We retain ownership of our pre-existing materials, methods, templates, code libraries, and general know-how, and may reuse the skills and experience gained. We may describe the engagement at a high level for our portfolio only with your consent or once the work is publicly published.
We handle personal data in line with our Privacy Policy and applicable data-protection law. You are responsible for ensuring you have a lawful basis to share any personal or patient data with us, and for anonymising it where required. Where we process personal data on your behalf, the parties will agree appropriate data-processing terms.
Nothing in these Terms excludes liability that cannot lawfully be excluded. Subject to that, our total liability arising out of or in connection with an engagement is limited to the total fees paid by you for that engagement. We are not liable for indirect or consequential loss, loss of profit, loss of opportunity, reputational harm, or for editorial, peer-review, regulatory, or examination decisions made by third parties. You are responsible for verifying Deliverables before relying on, submitting, or publishing them.
These Terms apply from the start of an engagement until the Services are complete. Either party may terminate for material breach that is not remedied within [14] days of written notice, or immediately where required for legal or research-integrity reasons. On termination, you pay for all work performed to date; clauses on confidentiality, IP, integrity, and liability survive.
Neither party is liable for delay or failure caused by events beyond its reasonable control, including illness, loss of database or platform access, infrastructure failure, or acts of government. Affected timelines are extended accordingly.
We act as an independent contractor; nothing here creates a partnership, employment, or agency relationship. You may not assign an engagement without our consent. If any provision is found unenforceable, the rest remains in effect. We may update these Terms from time to time; the version in force when you accept a Proposal governs that engagement.
These Terms are governed by the laws of [the United Arab Emirates / the applicable Emirate or free zone]. The parties will first attempt to resolve any dispute amicably; failing that, the dispute is subject to the exclusive jurisdiction of the courts of [Dubai, UAE] or to arbitration under [DIAC] rules, as the parties agree.
Questions about these Terms? Email mohamedhamouda2182000@gmail.com or reach us via the contact page.